Workflow and automation execution with SAP Signavio.

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Published on April 19, 2022 – Johannes Strasser, Solutions Consultant SAP S/4HANA Finance & Business Process Intelligence at Westernacher

A clear definition of overall guidelines of the process management and process control model, compliance with internal and external governance requirements and regulatory needs, transparency into the maturity of a documented business process and the associated risks as well as error-prone repetitive manually executed processes are just a few of the challenges companies are facing today when it comes to their business process management. In this context, maintaining organizational and regulatory compliance of all documented processes, ensuring approval from key stakeholders on all documented processes as well as maintaining process relevance and maturity with regular process reviews are parts of the solutions that come with Business Process Intelligence (BPI) from SAP.

To get a generic overview about the subject, the figure below illustrates the powerful solutions for workflow and automation execution with SAP Signavio: SAP Signavio Process Governance and SAP Process Automation:

Accelerate process excellence with SAP Signavio Process Governance.

SAP Signavio Process Governance provides out-of-the-box, improved process governance capabilities for process modeling and quick approval. With SAP Signavio Process Governance, you can rapidly and easily create automated workflows based on your business process models. Managing tasks and initiating maturity and regulatory assessments among teams for process documentation and implementation become simpler. Additionally, you can keep track of your work in one single place and guarantee accountability through assigned activities. This means you save time and money, and you can be confident your business processes will consistently run the same way, every time. SAP Signavio Process Governance integrates seamlessly with other SAP Signavio business transformation solutions, assisting you to better manage your process lifecycle. Existing Signavio customers can export workflow data from SAP Signavio Process Governance directly into SAP Signavio Process Intelligence and Live Insights. This transfer will allow for in-house investigations of organizational data using powerful process intelligence analytics, supporting real-time insights into how workflows and business processes can be enhanced.

SAP Signavio Process Governance provides a better workplace when it comes to process management. It gives you the power to automate repetitive process governance workflows, enabling employees to concentrate on value-adding work. By creating forms, checklists, and decision points, setting up email notifications for deadlines, and collaborating on shared task lists, you may identify and avoid unnecessary work. As a result, you can cut down on email traffic and irrelevant meetings. You can consequently complete the things you need to, more quickly and efficiently. SAP Signavio Process Governance also helps in keeping up with change. The tool is a perfect starting point for even the most complex task or activity. The intuitive interface makes it easy to turn process models into workflows, so you only need the essential features of the process such as tasks and decisions to start with. Users can add more details (like custom notifications, access control, or automatic reminders) at a later stage – and workflows scale up as the business grows. This establishes a 360° process governance with approvals and maturity assessments while getting rid of spreadsheets by tracking tasks directly.

SAP Signavio Process Governance automates and standardizes manual decisions, since it delivers an automated approval solution. This not only reduces the risk of a wrong decision, but also allows the processes based on it to be carried out more efficiently. The automated approval process embraces a rapid reaction to changes to assure business decisions are recorded, which is especially important to safeguard compliance with internal and external regulations and policies. SAP Signavio Process Governance supports better communication and coordination of tasks. It provides a clear indication of exactly where a given process is up to, and what the next step will be. This results in fewer delays caused by abandoned or forgotten tasks, greater accountability in decision-making, and more flexibility to roll out process optimizations consistently. Onboarding new team members becomes easier, as they can see at a glance exactly what they need to do, and where to access the resources they require.

Accelerate process innovation with SAP Process Automation.

SAP Process Automation helps you increase the number of people who can build and modify process extensions to enhance your SAP solutions. The solution is part of SAP Extension Suite, which offers low-code and no-code tools that help companies rapidly build and enhance applications, processes, and experiences across the value chain. Offering an intuitive no-code user experience, SAP Process Automation empowers more line-of-business users with domain expertise to build process automations on top of SAP applications in your IT landscape. Citizen developers can build processes using forms, business rules, and automations. They can also embed actions and more advanced workflows provided by the IT department, all in one unified environment. Business experts can use prebuilt capabilities and predeveloped content, reuse existing processes and scenarios, and modify processes to meet changing business requirements. When combined with best practices, the solution can help speed and simplify process building and modification.

The benefits of SAP Process Automation include the ability to boost process automation with simplicity, support automation and extensions with workflows, improve process efficiency by automating repetitive work, add the value of artificial intelligence (AI) to business process automation as well as foster efficient collaboration between the business and IT.


As outlined, SAP Signavio with its solutions SAP Signavio Process Governance and SAP Process Automation offers a wide range of support for seamless workflow and automation execution in order to cope with today’s challenges and we at Westernacher help you on the journey towards it. As SAP Gold Partner and thought leader in the digitalization area, we will listen to your specific plans, challenges and strategy and build an individual roadmap together with you.

In our next post, we will focus on the process collaboration part of SAP Signavio in more detail. Stay tuned.

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